§ 6.40.035. Travel expenditures; payment and reporting.

A.

This section governs payment and reporting of expenditures incurred by municipal employees and other persons for travel paid for with public funds.

B.

Expenditures for travel shall be made only from funds budgeted in approved travel accounts or transferred into those accounts under 6.10.033(E) of this Code.

C.

Travelers shall submit travel reports to the finance department as required by municipal policy and procedures.

D.

The chief fiscal officer shall report quarterly travel expenditures for each municipal agency to the assembly. The report shall set out separately for each agency:

1.

The final approved budget for travel.

2.

All transfers of additional funds into travel accounts after approval of the final budget.

3.

Total travel expenditures incurred to date for the following:

a.

Air travel.

b.

Other transportation costs.

c.

Lodging.

d.

Per diem.

e.

Tuition and registration fees for training and conferences taking place out of town.

f.

Other costs directly related to out of town travel.

g.

Explanations for transfers or unusual variances between budgeted travel amounts and actual expenditures.

(AO No. 2002-112, § 2, 8-6-02)