§ 3.95.050. Records center and archive.

A.

The records management officer shall establish and operate a records center for the purposes of accepting, servicing, microfilming, storing and protecting records which must be preserved for varying periods of time but which are not needed for the transaction of current business.

B.

The records management officer shall establish and operate an archive for the preservation, arrangement, repair, duplication, reproduction, description and retrieval of records to be retained permanently by the municipality.

C.

In operating the records center and archive, the records management officer shall:

1.

Prepare inventories, indices, catalogs and other finding aids or guides to facilitate the use of the records center and archive.

2.

Accept documents that have been deemed appropriate for preservation by the municipality as evidence of its organization, functions, policies, decisions, procedures and transactions.

3.

Establish and maintain a master retention schedule for all records.

(AO No. 83-56)