§ 3.95.040. Establishment of standards and procedures; records manual.

A.

The records management officer shall develop a records manual which will identify proper records procedures for all municipal agencies. Each agency shall manage its records in accordance with the records manual.

B.

In accordance with the records manual the records management officer shall:

1.

Establish standards for records maintenance and security within agencies.

2.

Make continuing surveys of paperwork operations and implement improvements in current records management practices, including the use of space, equipment and supplies.

3.

Initiate programs for improving the management of correspondence, forms, reports and directives as integral parts of the records management program.

4.

Institute and maintain a training and information program in all phases of the management of current records for all agencies.

5.

Establish standards for preparing records retention schedules.

6.

Recommend and obtain from agencies records retention schedules conforming to this chapter and administer schedules approved under this chapter.

7.

Obtain from agencies reports and other information necessary for the administration of the records management program.

8.

Provide centralized microfilm service for agencies.

(AO No. 83-56)